Managing Busy Times

Busy times are blocks on the calendar that mark a staff member as unavailable — without creating an appointment. Use them for breaks, internal meetings, training, or any non-bookable time.

Even the busiest studios have time that's off-limits for client bookings — a lunch break, a supplier delivery, a team huddle. Busy times let you block those moments right on the calendar so they're visible to everyone at a glance and clients can't be accidentally booked in.

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Creating a Busy Time

1. Go to the Calendar.
2. Click on an empty time slot in a staff member's column.
3. Select Busy time from the menu.
4. Fill in the form:

Field	Description
Title	Label for the block (e.g., "Lunch", "Team Meeting", "Training")
Staff	The staff member this block applies to
Date	Date of the block
Start Time	When the block begins
End Time	When the block ends
Notes	Optional internal notes

5. Click Save.

The busy block appears on the calendar as a shaded area. Clients cannot book into this time slot.

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Editing a Busy Time

1. Click the busy time block on the calendar.
2. Click Edit.
3. Modify the fields as needed.
4. Click Save.

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Deleting a Busy Time

1. Click the busy time block on the calendar.
2. Click Delete.
3. Confirm the deletion.

The time slot becomes available for bookings again.

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Busy Times vs. Working Hours

	Working Hours	Busy Time
Set in	Staff profile → Weekly Hours	Calendar
Scope	Recurring weekly template	Specific date(s)
Purpose	Define regular availability	Block individual time slots
Effect	Defines bookable window	Removes slot within window

Use Working Hours for regular weekly schedules and Busy Times for one-off blocks within those hours.